Project Coordinator

About the role

We are hiring a Project Coordinator to support the planning, execution, and reporting of client projects across Rigobera's service lines — procurement, construction, facility maintenance, and manpower. You will be the organisational backbone of active engagements: maintaining schedules, tracking deliverables, coordinating between internal teams and external vendors, and ensuring clients always know where their project stands. This is a role for someone who is highly organised, communicates clearly, and genuinely enjoys keeping complex moving parts under

Key Responsibilities

• We are hiring a Project Coordinator to support the planning, execution, and reporting of client projects across Rigobera's service lines — procurement, construction, facility maintenance, and manpower. You will be the organisational backbone of active engagements: maintaining schedules, tracking deliverables, coordinating between internal teams and external vendors, and ensuring clients always know where their project stands. This is a role for someone who is highly organised, communicates clearly, and genuinely enjoys keeping complex moving parts under
• Maintain detailed project schedules, trackers, and action logs; monitor task completion against milestones and flag slippage before it becomes a delay
• Coordinate day-to-day communication between internal teams (procurement, construction, facility management, IT), external vendors, and clients
• Prepare and distribute weekly project status reports — progress, cost, risk, and upcoming milestones — for both internal management and client review
• Maintain the project document register: contracts, drawings, specifications, correspondence, approvals, and closeout documents — filed, versioned, and retrievable
• Assist with the identification, logging, and tracking of project risks and issues; support the preparation of risk registers and mitigation action plans
• Coordinate meeting logistics, prepare agendas, and distribute accurate minutes for project meetings and client reviews
• Track project expenditure against budget; flag variances to the project manager and support the preparation of cost reports
• Support the mobilisation of resources — personnel, equipment, and materials — in line with project requirements and timelines
• Assist with project closeout activities: snag lists, handover documentation, client sign-off, and lessons-learned records

Requirements

• Bachelor's degree in Project Management, Engineering, Business Administration, or a related field
• Minimum 2 years of experience in a project coordination or project support role in an engineering, construction, or services environment
• Strong proficiency in Microsoft Office — particularly Excel (project tracking) and Word (report writing); MS Project experience is an advantage
• Experience maintaining project schedules, trackers, and document registers across concurrent projects
• Excellent written and verbal communication skills — able to prepare clear, professional reports and correspondence
• Strong organisational skills with a demonstrated ability to manage multiple priorities simultaneously without losing accuracy
• Ability to work closely with senior engineers and project managers and translate decisions into structured action plans
• PMP, CAPM, or Prince2 Foundation certification is an advantage

Nice to Have

• Experience coordinating projects in oil & gas, manufacturing, or facility management environments
• Familiarity with project management tools (Asana, Monday.com, or similar)
• Understanding of construction or procurement workflows
• Knowledge of document control practices on engineering projects

What We Offer